Jo Bee Company

In today’s world the Blackberry has become an almost staple among the business, legal and medical professional. And as anyone who uses these smart phones know you can also use the Blackberry for a digital dictation machine.

In the past this has been a problem because while you could use the Blackberry for this purpose there were very few if any dictation and transcription software’s on the market that could read the (.amr) file format that the Blackberry uses to create the voice files. That has now changed.

Olympus who has become one of the most recognizable names in the digital dictation market place has released its latest version of its professional dictation and transcription software. The Player Pro v. 5.0.10.

This latest release from Olympus has the added functionality of being able to read the (.amr) file format. While this ability is constantly being improved in the Dictation and Transcription Modules in order to play the .amr files, those files have to be downloaded from email and imported to the Dictation or transcription software manually.

At current time it may take one extra step than usual but for those who are looking for an agressive and professional transcription method for the blackberry you can’t the new Olympus Player Pro.

I recently had a customer who is running a Olympus DS-5000 and had an issue with the machine after it had been set to DSS file format reverting to DS2. The solution to this is as follows. In the dictation module 5.x go to tools -> options -> device tab under the Administrative settings go to recording. with the machine plugged in select DSS Classic and hit update this will change the file format back to DSS. If you have files that are in DS2 and need to convert them to DSS. Right click the file in the dictation module and select convert file. select DSS from the drop down and click OK this will convert existing DS2 to DSS.

Another Question I recived is about exporting settings on the Olympus Player Pro V.5 I hope this helps anyone with this same question.

Question: When using the Olympus DSS Player Pro Release 5, can you export your hardware & software settings from one PC to another?

Yes, with the Olympus DSS Player Pro Release 5, you can export both your software & hardware settings from one computer to another.

How to export hardware settings:

You must have the Device Customization Program installed, it can be found on the installation CD. Go to Start > All Programs > Olympus Manager Tool > Device Customization Program.

The Device Customization Program will open, configure your Olympus digital voice recorder as you see fit, then select Export.

How to export software settings:

You will have to grab the profile from the PC that has Olympus configured. You will find the program by going to C:\Documents and Settings\[user name]\Application Data\Olympus\DSSPlayerProR5.

There, you will find three XML files, these are your profiles files. Grab the one with your user name. Note: if you have a different login name on the second computer, you will need to rename this XML file to match the destination PC.

The “mailrecv” XML file contains information regarding any audio files you’ve sent through the DSS Player Pro software. The “Preference” XML file contains settings regarding changes made to the look and feel of your software. Copy this file if you have resized windows, etc.

I hope this helps and enjoy

I have recieved a few calls from customers with a problem when uninstalling and reinstalling the Olympus Player Pro v. 4.x so for the benefit of all I will answer it here as well.

Question:

When I uninstall and then reinstall the Player Pro V.4.x Software the settings are still there how do I get rid of the unwanted settings?

Answer:

Go into the registry and delete the following:

delete HKLM\SOFTWARE\Olympus\DSSPlayerPro
delete HKLM\SOFTWARE\Olympus\DSSDecoder
delete HKLM\SOFTWARE\Olympus\DeviceDetector

delete HKCU\SOFTWARE\Olympus\DSSPlayerPro
delete HKCU\SOFTWARE\Olympus\Olympus DSSPlayerPro
delete HKCU\SOFTWARE\Olympus\DSSPlayer
delete HKCU\SOFTWARE\Olympus\DeviceDetector

Hope this solves some problems for you all.

Today I would like to introduce you to the Olympus DR-2000 EK. Its convenient button placement, easy slide switch operability and comfortable ergonomics allow you to utilize it for hours of consecutive use, while its durable construction ensures you’ll be doing so for years to come. Included DSS Player Pro software helps you automate, streamline, and manage recorded files. A Directrec Configuration Tool in DSS Player Pro allows for easy button customization and other flexible uses.

Some of the features and benefits to the professional are:

SLIDE SWITCH OPERATION.
Quiet and easy to use slide switch results in high performance, comfort, and increased productivity.

CUSTOMIZABLE PROGRAMMABLE BUTTONS.
DR-2000 has 3 programmable buttons that can be customized to suit particular program settings for a variety of purposes, recording conditions, and user environments.

HIGHLY SENSITIVE MICROPHONE.
DR-2000 uses ø10mm, highly sensitive, built-in omni directional microphones. Microphone sensitivity can be easily adjusted using the included DSS Player Pro software to better adjust to various conditions including dictations or conferences.

PROGRAMMABLE USER ID.
You can register an ID directly in the DR-2000. The ID will be used as part of the file naming of DR-2000-created dictations.

Full Features and Benefits.

* DR-2000 can be used as a USB microphone or USB speaker without installing a specialty driver. In addition, a powerful built-in speaker provides hi-fidelity acoustic playback.

* DR-2000 can be used as a remote control for the DSS Player Pro software for both direct recording and editing recorded files on a PC.

* DR-2000 can save a recording as a file on a PC in DSS (Digital Speech Standard) format.

* Two recording modes, SP (Standard Playback) mode or LP (Long Playback) mode.

* Microphone sensor quality can be altered to better suit recording conditions and environment.

* A priority level can be set on each file recorded.

* Take advantage of the ability to insert and overwrite on an existing recording file.

* Up to 16 index marks can be set in a file.

* System Sounds (beep) are available to alert you to button operations or warn you of errors. They can be turned on or off according to your preference.

* Up to 10 users ID’s and Work Types can be registered in DSS Player Pro.

* Register an ID directly in the DR-2000 and have it become part of the created recording file’s naming convention for quick and easy retrieval.

* New design and button location enables single-handed control without ever having to visually check the placement of function buttons.

* DR-2000 use ø10mm, highly sensitive, built-in omni directional microphones. The microphone sensitivity can be easily adjusted with the DSS Player to suit the purpose of use.

* DR-2000 firmware can be easily updated to provide additional features or product enhancement.

* Slide Switch Operation provides a quiet and easy user experience, improved comfort and increased productivity.

* In addition to the 3 programmable buttons, additional functionality can be supported by combining any button on the DR-2000 using the Shift or Ctrl keys on a PC keyboard. This function is supported by the included DSS Player Pro software.

For More Information Call Jo Bee Company (509) 483-1118

Remember  that you and  the person who transcribes you work are a team and that you are working together to achieve first- class work in the shortest possible time. Remember to use good dictation habits. Here are some tips to help you be a better letter-perfect author

1.    Take that pipe, cigar, gum or candy out of your mouth

2.    Plan your work before you dictate. Remember this simple formula for effective dictating: READ, THINK, ORGANIZE and DICTATE.

3.    Identify yourself, state the kind of dictation you are going to give: letter, memo, report, etx. And the type of stationery to bo used.

4.    Speak clearly and distinctly in a firm, natural voice. The tone best suited for telephone conversation is the best suited for dictation, too.

5.    Spell unusual and difficult proper names, cities and words. And don’t forget to spell those words that sound alike.

6.    Give any special instructions such as unusual spacing, sub-paragraphs, tabulations etc.

7.    And finally, relax. Mentally visualize the person to whom you are writing and just imagine you are talking to them on the telephone

Proper Dictating Sequence

1.    Identify yourself……………………………Name
2.    Type of correspondence……………….Letter, Memo, ETC.
3.    Number and color of tissue copies other than white…………………Original and Copies
4.    Spacing…………………………………………..If other than Single
5.    Date of correspondence………………..If Required
6.    Addressee………………………………………Always use titles
7.    Address…………………………………………..Complete with ZIP
8.    Subject line……………………………………..Brief Summery
9.    Salutation line…………………………………If Required
10.    Paragraphing…………………………………..State “New Paragraph”
11.    Proper names and difficult words…..Use phonetic alphabet
12.    Punctuation and capitalization………..As Required
13.    Complimentary closing……………………If Required
14.    Name and title of signer………………….Person signing material
15.    Enclosures……………………………………….If not mentioned identify
16.    Distribution of copies………………………stat if any blind copies
17.    Envelope and Labels………………………..As required
_____________________________________________________________

PHONIC ALPHABET

A - Alpha
B - Bravo
C - Charlie
D - Delta
E - Echo
F - Foxtrot
G - Golf
H - Hotel
I - India
J - Juliett
K - Kilo
L - Lima
M - Mike
N - November
O - Oscar
P - Papa
Q - Quebec
R - Romeo
S - Sierra
T - Tango
U - Uniform
V - Victor
W - Whiskey
X - X-Ray
Y - Yankee
Z - Zebra

The secretary or transcriptionist is entirely dependent on the information provided. Any assistance given during the course of dictation will bring divide: In the quality of the product you receive.

Remember  that you and  the person who transcribes you work are a team
and that you are working together to achieve first- class work in the shortest possible time. Remember to use good dictation habits. Here are
some tips to help you be a better letter-perfect author

1.  Take that pipe, cigar, gum or candy out of your mouth

2.  Plan your work before you dictate. Remember this simple formula for effective dictating: READ, THINK,  ORGANIZE and DICTATE.

3.  Identify yourself, state the kind of dictation you are going to give: letter, memo, report, etx. And the type of stationery to bo used.

4.  Speak clearly and distinctly in a firm, natural voice. The tone best suited for telephone conversation is the best suited for dictation, too.

5.  Spell unusual and difficult proper names, cities and words. And don’t forget to spell those words that sound alike.

6.  Give any special instructions such as unusual spacing, sub-paragraphs, tabulations etc.

7.  And finally, relax. Mentally visualize the person to whom you are writing and just imagine you are talking to them on the telephone

Proper Dictating Sequence

1.  Identify yourself……………………………………………………………..Name
2.  Type of correspondence……………………………………………………Letter, Memo, ETC.
3.  Number and color of tissue copies other than white…………………Original and Copies
4.  Spacing……………………………………………………………………..If other than Single
5.  Date of correspondence……………………………………………………If Required
6.  Addressee………………………………………………………………….Always use titles
7.  Address…………………………………………………………………….Complete with ZIP
8.  Subject line…………………………………………………………………Brief Summery
9.  Salutation line………………………………………………………………If Required
10.  Paragraphing……………………………………………………………..State “New Paragraph”
11.  Proper names and difficult words……………………………………….Use phonetic alphabet
12.  Punctuation and capitalization………………………………………….As Required
13.  Complimentary closing………………………………………………….If Required
14.  Name and title of signer…………………………………………………Person signing material
15.  Enclosures……………………………………………………………….If not mentioned identify
16.  Distribution of copies……………………………………………………stat if any blind copies
17.  Envelope and Labels…………………………………………………….As required

PHONIC ALPHABET
A – ALPHA
B – BRAVO
C – CHARLIE
D – DELTA
E – ECHO
F- FOXTROT
G – GOLF
H – HOTEL
I – INDIA
J – JULIETTE
K – KILO
L – LIMA
M – MIKE
N – NOVEMBER
O- OSCAR
P – PAPA
Q – QUEBEC
R – ROMEO
S – SIERRA
T – TANGO
U – UNIFORM
V – VICTOR
W – WHISKEY
X – X-RAY
Y – YANKEE
Z – ZEBRA

The secretary or transcriptionist is entirely dependent on the information provided. Any assistance given during the course of dictation will bring divide: In the quality of the product you receive.

The AS-5000 combines with the DS-5000 digital voice recorder or other professional digital voice recorder from Olympus to provide a complete, end-to-end business solution. Complete with footswitch, headset, and powerful software, the AS-5000 can easily be integrated into the workflow of any office system and significantly streamline data sharing and distribution of dictations between professionals, departments, and office locations. Special email and FTP functions enable dictation files to be automatically routed to predetermined locations or addresses upon downloading. Citrix and Terminal Service are fully supported. The new features, such as Audio capture function and automatic software upgrade via internet, in the new DSS Player Pro Release 5 improves the usability of the software.

Some of the features and benefits

• Plays DSS, DSS Pro, WMA, MP3 and WAV/AIFF audio formats in the background when another application is running, such as a word processor.
• Enables foot switch control of the playback process.
• Transcription can be done by combining the playback sound with the adjustable playback speed, tone control, and noise cancellation. (*)
• Receives dictation files and sends created document files by email or FTP.(**)
• Expand FTP support to include Passive mode and SSL.(**)
• Sorts received dictation files by sender, and automatically sends created document files.(**)
• Manages created document files in association with dictation files.(**)
• Voice recognition of dictation files is possible with the Dragon Naturally Speaking 8.0 and later.(**)
• Supports Citrix and Terminal Service.(**)
• Search filter to the List View pane columns.(**)
• Audio capture function for the line-in recording.(**)
• Automatic software update through Internet.(**)
• Background dictation notification support.(**)
• Two modes/views of operation for Transcribe bar.(**)
• Transcribing time left indicator instead of time commenced.(**)

(*) It is not possible to playback while setting the playback speed and noise cancellation simultaneously with the Macintosh version.
(**) Windows only.

Click here for more or to Purchase

A perfect combination of professional features and a simple, portable design. Its convenient button placement, easy slide switch operability and comfortable ergonomics allow you to utilize it for hours of consecutive use, while its durable construction ensures you’ll be doing so for years to come. Included DSS Player Pro software helps you automate, streamline, and manage recorded files. A Directrec Configuration Tool in DSS Player Pro allows for easy button customization and other flexible uses.

SLIDE SWITCH OPERATION.
Quiet and easy to use slide switch results in high performance, comfort, and increased productivity.

CUSTOMIZABLE PROGRAMMABLE BUTTONS.
DR-2000 has 3 programmable buttons that can be customized to suit particular program settings for a variety of purposes, recording conditions, and user environments.

HIGHLY SENSITIVE MICROPHONE.
DR-2000 uses ø10mm, highly sensitive, built-in omni directional microphones. Microphone sensitivity can be easily adjusted using the included DSS Player Pro software to better adjust to various conditions including dictations or conferences.

PROGRAMMABLE USER ID.
You can register an ID directly in the DR-2000. The ID will be used as part of the file naming of DR-2000-created dictations.

The AS-5000 combines with the DS-5000 digital voice recorder or other professional digital voice recorder from Olympus to provide a complete, end-to-end business solution. Complete with footswitch, headset, and powerful software, the AS-5000 can easily be integrated into the workflow of any office system and significantly streamline data sharing and distribution of dictations between professionals, departments, and office locations. Special email and FTP functions enable dictation files to be automatically routed to predetermined locations or addresses upon downloading. Citrix and Terminal Service are fully supported. The new features, such as Audio capture function and automatic software upgrade via internet, in the new DSS Player Pro Release 5 improves the usability of the software.

Learn More