Jo Bee Company

What is iChannel?

Remember  that you and  the person who transcribes you work are a team
and that you are working together to achieve first- class work in the shortest possible time. Remember to use good dictation habits. Here are
some tips to help you be a better letter-perfect author

1.  Take that pipe, cigar, gum or candy out of your mouth

2.  Plan your work before you dictate. Remember this simple formula for effective dictating: READ, THINK,  ORGANIZE and DICTATE.

3.  Identify yourself, state the kind of dictation you are going to give: letter, memo, report, etx. And the type of stationery to bo used.

4.  Speak clearly and distinctly in a firm, natural voice. The tone best suited for telephone conversation is the best suited for dictation, too.

5.  Spell unusual and difficult proper names, cities and words. And don’t forget to spell those words that sound alike.

6.  Give any special instructions such as unusual spacing, sub-paragraphs, tabulations etc.

7.  And finally, relax. Mentally visualize the person to whom you are writing and just imagine you are talking to them on the telephone

Proper Dictating Sequence

1.  Identify yourself……………………………………………………………..Name
2.  Type of correspondence……………………………………………………Letter, Memo, ETC.
3.  Number and color of tissue copies other than white…………………Original and Copies
4.  Spacing……………………………………………………………………..If other than Single
5.  Date of correspondence……………………………………………………If Required
6.  Addressee………………………………………………………………….Always use titles
7.  Address…………………………………………………………………….Complete with ZIP
8.  Subject line…………………………………………………………………Brief Summery
9.  Salutation line………………………………………………………………If Required
10.  Paragraphing……………………………………………………………..State “New Paragraph”
11.  Proper names and difficult words……………………………………….Use phonetic alphabet
12.  Punctuation and capitalization………………………………………….As Required
13.  Complimentary closing………………………………………………….If Required
14.  Name and title of signer…………………………………………………Person signing material
15.  Enclosures……………………………………………………………….If not mentioned identify
16.  Distribution of copies……………………………………………………stat if any blind copies
17.  Envelope and Labels…………………………………………………….As required

PHONIC ALPHABET
A – ALPHA
B – BRAVO
C – CHARLIE
D – DELTA
E – ECHO
F- FOXTROT
G – GOLF
H – HOTEL
I – INDIA
J – JULIETTE
K – KILO
L – LIMA
M – MIKE
N – NOVEMBER
O- OSCAR
P – PAPA
Q – QUEBEC
R – ROMEO
S – SIERRA
T – TANGO
U – UNIFORM
V – VICTOR
W – WHISKEY
X – X-RAY
Y – YANKEE
Z – ZEBRA

The secretary or transcriptionist is entirely dependent on the information provided. Any assistance given during the course of dictation will bring divide: In the quality of the product you receive.

The Digital Pocket Memo 9500 is a professional dictation recorder that is perfect for professionals and non-professionals alike who wish to upgrade to digital dictation. The 9500 includes the popular four-position slide switch for familiar, single-handed operation. The large backlit LC display and ergonomic design with a full metal case ensure quality and usability. SpeechExec Pro Dictate, the professional dictation software, is also included for simple integration into your everyday document workflow, and crystal clear recordings are the perfect basis for efficient transcription or integration into voice recognition software.
Quick control

• Professional 4-position slide switch for single handed operation
• Intuitive menu control with ’smart buttons’
• Large backlit LCD screen for an at-a-glance overview
• USB fast charging for convenience on the go

Easy file management

• SpeechExec Pro Dictate software ensures easy download and efficient management of voice files
• USB docking station for fast file download and battery charging

Designed around industry standards

• Compatible with industry standards such as the SD card, mini-USB socket, AAA batteries, 3.5 mm headphone, and microphone sockets
• Supports the compact .dss file format, the industry standard for digital recording

iChannel-Lite manages voice files that are sent to a shared folder on the network server (or the transcriptionist’s PC). Thus you have a low cost way to efficiantly manage your transcription needs. Coupled with our Voice Solutions VIS-200 PC-Dictate station and/or the Olympus DS-4000, DS-5000 and the Philips DPM 9600 digital portables you have a winning combination.

Features and Possibilities of the iChannel-Lite System:

• iChannel-Lite can be used with the VIS-200 PC-Dictate station and the Olympus DS-4000 as well as other premium digital recorders.

• iChannel-Lite does not require a Voice Solutions server, yet manages the voice files in a similar manner as if our system were present.

• iChannel-Lite allows a secretary to re-direct a specific dictation to another secretary using the same shared folder. This is ideal for most law firms since most attorneys’ dictations are usually directed to his/her secretary. If she needs help she can re-direct the dictation to another secretary.

• iChannel-Lite automatically handles the deletion of completed voice files based on the number of days set in each secretary’s user settings.

• iChannel-Lite can be upgrade to a standard iChannel Player for use with a system as the customer’s need grow beyond ten secretaries. Upgrades are easy and free of any additional costs to the dealer.

• iChannel-Lite can be used as a stand alone player or can be combined with an iNet Player or iChannel Player giving a transcriptionist the ability to interact with a Voice Solutions system via the Internet/Network or play voice files from a folder on her PC.

• iChannel-Lite plays many voice file formats, Dss & Wav files as well as voice files created on the Voice Solutions Call-In Dictation System.

• iChannel-Lite can be used to play voice files from a Voice Solutions Call-In System that have been emailed to a home transcriptionist or put up on a FTP Site for her to download. Even files from our older models (that have been upgraded to their latest software version) can be exported and played with the new iChannel-Lite Player.

Learn More about The I- Channel Lite and other DAC products that may help your dictation and transcription needs be more efficiant which can translate into more revenue  LEARN MORE